Departmental Buyer R16014
Please note: In order to be considered for this position, you must apply directly via the Workday website.
https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/PICKLE-RESEARCH-CAMPUS/Departmental-Buyer_R_00016014
Location:
PICKLE RESEARCH CAMPUS
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Job Description:
Process purchase requests in a research & development environment; develop sources of supply, secure bids, and award orders. Locate products/services, provide pricing, maintain status database, resolve difficulties and provide guidance for best method to effect a purchase order.
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Job Details:
Responsibilities
- Secure bids via telephone and email, award, and make award recommendations. Develop sources of supply. Prepare necessary documentation complying with UT and federal regulations to effect a Purchase Order. Including but not limited to maintaining the ProCard files, posting information to the Procard Transaction Log as issued by UT Office of Accounting to track charges and assist in voucher preparation. Prepares, submits, and reconciles Procard as required by the UT Accounting Office.
- Assist in locating products and services required to meet contractual requirements. Provides pricing for contract cost estimates and planning. Provide advance planning and guidance concerning approvals and procedures. Ensures database provides accurate and current order information.
- Responsible for data entry, retrieval, and use of information from the ARL: UT IRIS database as well as the UT DEFINE/POINT PLUS System. Responsible for accurate and thorough data entry retrieval and use of information on 1) ARL: UT database for record keeping, order tracking, and status reporting, and 2) UT DEFINE/POINT PLUS System.
- Provide back-up support to one or more purchasers within the Purchasing Office via in-person, telephone, database, or email.
- Regular rotating assignments and/or other special projects at the direction of the Senior Departmental Buyer or Office Manager.
- Other related functions as assigned.
Required Qualifications
Bachelor's degree. One year as a full time purchaser. One year demonstrated ability in purchasing, including source selection, taking bids and awarding orders or making award recommendations. Recent strong computer skills in MS Office, Adobe Acrobat and use of internet for purchasing and related functions. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member and effectively communicate with diverse groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance. Experience providing successful customer service in person, and by phone. Ability to communicate effectively with various internal and external customers. Demonstrated problem-solving skills. Ability to work efficiently and flexibly in a fast paced environment. Outstanding organizational and time-management skills. Relevant education and experience may be substituted as appropriate.
US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.
Preferred Qualifications
Bachelor's degree in Business. More than one year as a full time purchaser. Preferred applicant would be a Certified Texas Contract Developer (CTCD), or Certified Texas Procurement Manager (C.T.P.M.). Preferred applicant would have more than one year experience with UT, State of Texas, DoD, City Government, or research and development procurement. Knowledgeable in procurement procedures (competitive procurement, value analysis, source selection, and negotiating techniques). Minimum 5 years experience with MS Office, Adobe Acrobat, and Internet. Experience soliciting and making awards to Historically Underutilized Business (HUB) concerns; maintaining data on small, woman-owned, minority-owned and veteran-owned business concerns. Working knowledge of Export Control regulations.
General Notes
An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.
Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.