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The City of Leawood, Kansas will be accepting applications for the City Clerk position in the City Administrative Services Department.

Summary/Objective
The City Clerk is a professional position with a high degree of responsibility for managing all aspects of the City Clerk’s Office. The City Clerk is responsible for supervising all activities of the City Clerk’s Office in accordance with State statutes, City ordinances and City policies. Responsibilities include preparing, updating and maintaining all official documents of the City, serving as the City’s records custodian and records manager, and keeping accurate records of all proceedings of the Governing Body. 
 
Essential Functions / Responsibilities
  • Serves as Official Custodian of Records to ensure compliance with Kansas Open Records Act. Along with the City Attorney’s Office, provides expert assistance to departments related to the City’s Open Records Policy and Kansas law related to open meetings and open records.
  • Responsible for coordinating placement of City governing body and committee meetings on City’s website calendar of events. 
  • Acts as Records Manager for the City in accordance with the City Code.
  • Responsible for updating and maintaining official City records, department files and public documents, including but not limited to ordinances, resolutions, Governing Body meeting minutes, codes adopted by reference, the Code of the City of Leawood (codification of ordinances), contracts, vehicle titles and registrations, deeds and easements, and petitions.
  • Certifies under seal of the City and attests to Mayor’s signature; notarizes signatures; certifies true copies, contracts, plats, ordinances, resolutions, deeds, bonds, and other City documents. 
  • Serves as a Kansas notary public. 
  • Assists with the election process and performs duties including but not limited to accepting all candidate filings, assisting with voters’ registration in accordance with the law, maintaining the ward/precinct map and the City’s election records. Serves as the City’s liaison to the Johnson County Election Office. 
  • Oversees the licensing and permitting processes and databases for various licenses and permits, including but not limited to animal, occupational/business, Alcoholic Liquor/CMB, and Sales Tax Exemption Projects. 
  • Supervises the performance and work of the Assistant City Clerk and Administrative Services Assistant/Licensing Clerk; conducts employee performance appraisals, provides development opportunities and performance improvement needs, and handles disciplinary actions.
  • Responsible for allocating, integrating and delegating responsibilities to City Clerk staff to ensure effective and efficient operations. 
  • Provides administrative and clerical support to the mayor, city administrator, governing body, commissions, committees, and other city departments. Responsible for administering oath of office to elected officials, police officers and other employees as needed. 
  • Responsible for providing administrative support to the Governing Body, including overseeing the preparation, distribution and records management of meeting agendas, packets, minutes, resolutions and ordinances. Attends all Governing Body work sessions and regular meetings. Ensures all items acted upon by the Governing Body are completed and distributed to the necessary departments, local and state entities. 
  • Attends and staffs other Citywide and Governing Body committee meetings as required.
  • Oversees and coordinates the City bidding process, including but not limited to scheduling of bid openings and review of requests for proposal as needed, publication of legal notices and all records and documentation of the bid process. 
  • Responsible for the maintenance, update and distribution of the City Code, ensuring all ordinances and resolutions of the City are published in accordance with state and federal law. 
  • Coordinates annual review of the City’s Fee Schedule and prepares fee resolution for Governing Body consideration.
  • Acts as the City’s point of contact to the District Court of Johnson County, Kansas. Responsibilities include but are not limited to filing statutory bonds with the County Clerk, recording deeds and easements with the Register of Deeds, and certifying the budget and special assessments with the county. 
  • Participates in publication, preparation and compilation of bond documents as required.
  • Employee may be asked to perform other duties that are not listed but are essential to the City.
 
Minimum Qualifications / Requirements
  • Knowledge of Kansas Statues regarding the duties and responsibilities of the city clerk. 
  • Knowledge of Federal, State and Local laws, codes and regulations applicable to the City.
  • Knowledge of the Freedom of Information Act, Kansas Open Records Act and Kansas Open Meetings Act. 
  • Ability to make decisions in the best interests of the City. 
  • Ability to make rational decisions efficiently during variable and sometimes stressful conditions, including the ability to calmly interact with the public and other City personnel. 
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately. 
  • Ability to understand and operate the city’s financial software program. 
  • Ability to work independently, as part of a team, and with the public. 
  • Ability to avoid safety hazards.
  • Ability to protect and maintain confidentiality of information.
  • Ability to prioritize work and meet deadlines with effective results.
  • Ability to read, write, and understand the English language with proper spelling and grammar to communicate effectively both orally and in writing.
  • Must be proficient in Microsoft Office Suite including Word and Access. 
  • Standard office procedures, systems, and practices including the use of a computer.
 
 
Education, Training, and Certification Requirements
  • Must possess a minimum of a Bachelor’s Degree in business, public administration or related field or equivalent. 
  • Must have a minimum of seven (7) years of City Clerk, City Administration, Legal or equivalent experience in a municipality.   
  • A minimum of two (2) years of supervisory experience, preferred. 
  • Must be a Certified Municipal Clerk through the International Institute of Municipal Clerks or be able to obtain certification within one (1) year of hire or promotion.
  • Must be a Kansas Notary Public.
  • Must complete NIMS requirement within a year of hire. 
  • Must possess a valid driver’s license and acceptable driving record per the City’s drivers Use of Vehicles for City Business policy throughout employment with the City.