Coordinator, Athletics Business #443360

The Athletics Department is inviting applications for the position of Athletics Business Coordinator. This department has more than a dozen NCAA Division I men’s and women’s sports. Competing in the Western Athletic Conference, Cardinals teams have a history of winning championships in sports including men’s and women’s basketball, volleyball, golf and cross country.

This position is responsible for oversight and administration of day to day business operations within the Athletic Department. This position reports to the Senior Associate Athletic Director/CFO.

 

1. Perform business operations within Athletics including (but not limited to):

a. Collaboration with University Purchasing, Budget, Finance, Travel, and Accounts Payable offices

b. Requisitioning, purchasing, invoicing, deposits, and receivables

c. Internal/external audits

d. Tracking of expenses and revenues

e. Student-athlete medical insurance payment coordination

f. Communication with coaches and administrators regarding budget/account status

 

2. Submitting timely invoices, deposits, purchase requisitions, request to travels, contracts, etc. to appropriate campus offices such as Accounts Payable, Purchasing, Contract Management, Travel, Budget and Finance.

 

3. Serve as a resource for coaches and staff in the purchasing of apparel, equipment, and supplies, while coordinating with Purchasing and Accounts Payable for appropriate policies and procedures. 

 

4. Serve as the primary resource for the coaching staff during the completion of travel related financial paperwork and serve as the primary contact with the University Travel Office.

 

5. Serve as the primary resource for the coaching staff during the travel planning process including scheduling bus transportation, communicating with the bus company and complete purchasing paperwork prior to travel.

 

6. Serve as the primary contact for coaches and staff during the reimbursement process.

 

7. Assist senior leadership with monitoring budgets (Operating, Discretionary and Camp) for all sports and departments as well as with the annual proposed budget using historical data and analysis.

 

8. Assist senior leadership with the annual EADA Report and all NCAA Financial Reports.

 

9. Assist in the preparation of departmental, university, Western Athletic Conference, NCAA and government reports, studies and surveys.

 

10. Collect courtesy vehicle mileage logs and submit a quarterly report to the payroll office.

 

11. Responsible for internal control mechanisms regarding procurement, contracts, invoicing, payments and all other business practices within the Athletic Department.

12. Comply with all policies and procedures related to the Athletic Department, Lamar University, Western Athletic Conference, NCAA and comply with all State of Texas and federal laws. 

 

13. Perform other duties and responsibilities as assigned.

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve. 

A comprehensive benefits package is offered that includes: 

·    Health, dental & vision insurance 

·    Life insurance

·    State of Texas Retirement plans

·    Tuition reimbursement for employees, spouses and/or eligible dependent

·    Paid time off – vacation, sick, and holidays.  

Minimum Education Required: Bachelor’s degree required 

Experience with planning monthly and annual budget reports required.

Ability to maintain accurate records concerning overall fiscal operations.

Ability to work cooperatively with staff members and supervisors.

Ability to meet multiple deadlines.

Ability to tolerate constructive criticism and stressful situations.

Ability to tolerate flexible hours, nights, and weekends.

Working knowledge of NCAA rules. 

Physical Requirements: With or without accommodation:

1. While performing the duties of this job, the employee is regularly required to talk

2. or hear.

3. The employee frequently is required to sit and reach with hands and arms.

4. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl.

5. The employee must occasionally lift and/or move up to 25 pounds.

6. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus 

Employee will support the mission of Lamar by providing high quality, professional services, timely responses and solutions to customer requests.

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Education Qualifications:

Master’s Degree preferred.

 

Experience:

1-2 years of athletics business office experience preferred.

Banner 9 experience.

SciQuest/JAEGGER experience.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary: $37,132

Job Posting Link to Apply: Lamar University | Coordinator, Athletics Business #443360