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Requisition ID: req3453
Job Title: Benefits Analyst
Department: Benefits & Compensation
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Exempt
Compensation Type: Annual 
Schedule: Monday - Friday, 8am-5pm; Overtime as necessary 
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Job Description: 

POSITION SUMMARY
The Benefits Analyst works closely with HR Department leaders and the Healthcare Committee to implement and maintain the comprehensive benefit and retirement strategies of the College and to ensure compliance with all state and federal laws and regulations. This role builds strong collaborative partnerships to ensure delivery of the benefit package and services that align with the College’s goals. The Benefits Analyst is the primary contact for all associated Health and Welfare plans, Retirement Plans, Worker’s Compensation, FMLA, contracts, and regulatory compliance within the scope of the position.

CORE COMPETENCIES
Professionalism, Quality Focus, Managing Work, Delivering High Impact Presentations, Continuous Improvement, Compelling Communication, Customer/Student/Employee Focus, Planning & Organizing, Collaboration Earning Trust, Conflict Resolution, Managing Relationships

ESSENTIAL JOB FUNCTIONS

Benefits Program Coordination
Effectively communicates with faculty, administrators, and staff, acting as the primary contact for employees on all benefit programs and information. Partners, provides feedback, and participates in planning sessions to ensure proactive service delivery to meet the needs of the College in concert with the overall mission, vision, and values of the College. Delivers coordinated programs including, but not limited to medical, dental, vision, Consolidated Omnibus Budget Reconciliation Act (COBRA), life insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD), Family Medical Leave Act (FMLA), Workers Compensation, military leave, jury duty, donated leave, bereavement leave, transitional return to work, paid and unpaid leave of absence, disability separations, employee sabbaticals, employee retirements, LTD separations coordination, parental leave, and Flexible Spending Account (FSA).
The Benefits Analyst works closely with HR Department leaders and the Healthcare Committee to implement and maintain the comprehensive benefit and retirement strategies of the College and to ensure compliance with all state and federal laws and regulations. This role builds strong collaborative partnerships to ensure delivery of the benefit package and services that align with the College’s goals. The Benefits Analyst is the primary contact for all associated Health and Welfare plans, Retirement Plans, Worker’s Compensation, FMLA, contracts, and regulatory compliance within the scope of the position.
Develops strong partnerships with faculty, administrators, and staff to provide consultations and guidance on all benefit and retirement needs. With guidance from leadership, creates processes to engage and educate faculty, staff, and administrators for successful administration of the benefit portfolio. Participates in regular meetings with the Benefit Team to collaborate and to provide status updates. Participates in planning meetings, renewal meetings, and clinical reviews for the purposes of training, learning and engagement with the Benefits function. Provides recommendations to leadership based on trends and analysis of employee issues.

Administration and Analysis
Works closely with the Benefit team, leadership, payroll, IT and other HR departments to prepare, reconcile, and process retirement data, and invoices with accuracy. Audits and updates the data between all systems, HR, Benefits Platforms, Retirement Systems, and vendors. Reviews renewals and legislative updates, and appropriately updates all applicable systems.
Updates reporting and creates documentation to support changes and workflow. Reviews projects for completeness and accuracy.
Coordinates audit process with SERS and STRS. Maintains statistical data relevant to premiums, claims, and costs. Resolves administrative discrepancies. Monitors project budget, and escalates issues when necessary. Inspects deliverables to confirm they meet requirements. Confirms or creates change management processes, as it relates to the daily works of the position. Identifies process improvements for accuracy and timeliness of daily work.
Maintains required benefit and retirement documents, contracts, and files as required by internal practices, governing regulations, including routine audits of relevant files. Utilizes various HR systems and records to retrieve information on individual employee histories and situations, while escalating higher-level or specialized needs. Complies with all laws as it relates to the Health Insurance.

Project Coordination
Coordinate the completion of projects in order to deliver them within the scope, within budget, and with high levels of quality throughout the project lifecycle. Actively participates as part of the benefit team to create deliverables and complete project tasks, as assigned. Serves as liaison to faculty, administrators, and staff.
Identifies and organizes projects such as open enrollment, renewals, Request for Proposals (RFPs), and benefit strategies in collaboration with internal and external stakeholders. Establishes agreement with team members on due dates and quality expectations. Reviews and facilitates high level deliverables.
Confirms accuracy of deliverables with stakeholders. Works with the designated team to ensure the creation and accurate delivery of work. Consults with leadership regarding complex and/or highly sensitive benefit information. Proactively works with the employee to resolve benefit and retirement issues within the scope of the policies and legal requirements.

Diversity, Equity, and Inclusion
Helps to ensure the College meets its responsibilities in identifying areas of opportunity and systemic concerns while reporting complaints alleging discrimination.
Creates a welcoming, inclusive, equitable and productive work and learning environment where all students, faculty members, and college employees feel valued and are able to contribute to their full potential, regardless of their differences. Ensures accessible and inclusive earn and learn activities aimed at creating diverse and equitable learning exposures.
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

OTHER DUTIES AND RESPONSIBILITIES
Attends all required department meetings and trainings.
Ensures College name and image is perceived positively by external as well as internal audience/stakeholders.
Manages multiple assignments of varying complexity with the ability to adapt to the changing needs of the College and business partners.

Knowledge, Skills and Abilities: 

Knowledge of: FERPA, HIPPA, BWC, FMLA, ACA, Reporting requirements, Health and Welfare laws and regulations; report development and analysis; event planning; employee information system functions and queries; payroll; Benefit Admin; computer software programs; Microsoft Office, and standard office practices and procedures.

Skill in: verbal and written communication; proficiency with presentations; listening; preparing written reports; problem solving and analytical thinking; process resolutions, operating general office and job-related equipment; follow-up, planning, maintaining and promoting good public relations; customer service; project management, execution of work plans, networking with other organizations and businesses; general typing; organization and coordination of career or educational programs; Health and Welfare plans; voluntary benefit plans, BWC, FMLA, reconciliations and process improvements; coaching others.

Ability to: plan, execute and close assigned projects according to strategic alignment and prioritization; manage workload; serve as college representative; work independently and with a team demonstrating initiative; ability to coordinate multiple activities and tasks; maintain confidential and sensitive information; work effectively with persons of varying cultures and backgrounds; develop, implement and deliver effective benefit programs; coordinate and monitor resource allocations and assignments to deliver projects according to plan; coordinate multiple concurrent activities and task; exhibit flexibility in work schedule and job tasks; develop and maintain effective working relationships with peers, supervisors, internal and external partners and to complete accurate work records; organizing and problem solving.

Minimum Qualifications:
Bachelor’s Degree in Human Resources or closely related field with at least 3 years HR experience.
State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate.