Human Resources and Payroll Manager (Principal Executive/Manager F)
Are you passionate about protecting and enhancing Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ).
The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We strive to be a workplace where we share our authentic identities, while advancing our individual professional goals, and while collaborating to protect, preserve, and enhance the environment for current and future generations. We celebrate and appreciate diversity, champion equity, and treat each other with respect and dignity. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability.
Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.
Opportunity:
The Oregon Department of Environmental Quality has a full-time opportunity available for a Human Resources and Payroll Manager within the Central Services Division (CSD). We are seeking an individual with leadership, guidance, consultation, and support services experience in all areas of human resource management and payroll. This position is based out of DEQ’s Headquarters in Portland, Oregon.
The Agency:
The Oregon Department of Environmental Quality is chief regulatory agency of the government of the U.S. State of Oregon responsible for protecting and enhancing the state's natural resources. At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/iP3K7JoLe1k
The Central Services Division (CSD) assists the Agency in achieving its mission by providing central management services for the agency in accounting, budgeting, information systems, human resources, health and safety, training, policy, organizational development, purchasing, and facilities management. The division serves headquarters and 3 regional divisions, the Vehicle Inspection Program, and the Laboratory and Environmental Assessment Division. Services are provided for over 800 positions, various local and regional governments, and directly to citizens. Click here to view a map of all the DEQ offices.
What’s in it for you!
DEQ cares deeply about employee wellness and benefits. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
- Medical, dental, and vision insurance
- 11 paid holidays
- 10 hours of vacation per month, eligible to be used after 6 months of service
- 8 hours of sick leave per month, eligible to be used as accrued
- 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
- Optional life insurance packages
- Flexible spending accounts
- Membership in the Oregon Public Employees Retirement System (PERS)
- Optional deferred compensation retirement program
- Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
- Continuous growth and development opportunities
- Opportunities to serve your community and make an impact through meaningful work
- A healthy work/life balance, including flexible schedules and hybrid work options for many positions
This is a full-time, management service supervisory position.
What you will do!
As the Human Resources and Payroll Manager, you will plan, direct, coordinate, and evaluate all aspects of Human Resources and Payroll/Benefits Administration for DEQ. You will work to address staff and management challenges at the lowest level possible and identify creative solutions to achieve mutual benefit. You will demonstrate commitment to promoting and enhancing diversity by ensuring diversity, equity, and inclusion are reflected in all aspects of human resources and payroll administration.
You will provide supervision and direction to 11 staff within the Human Resources and Payroll section. As a State supervisory manager, you will be expected to develop proficiency in, as well as model to others, these competencies: Proactive communication, Innovation, Intentional Engagement, Mentoring & Developing Others, Stewardship, and Business Acumen.
These competencies are demonstrated by:
- Ensuring staff are supported and have the tools, learning, and equipment necessary to perform their duties.
- Coaching, mentoring, and motivating staff; meeting regularly with staff to provide leadership, guidance, and feedback, and to encourage skill development and career growth.
- Setting clear work objectives, goals, and expectations for staff; evaluating performance and addressing performance in a timely manner.
- Building team cohesion; encouraging collaboration and ensuring staff are cross-trained.
- Providing advice and guidance to managers and employees related to recruitment and selection services; position allocation and classification services; benefits and salary administration; collective bargaining agreement administration; workers compensation and injured worker services; human resource recordkeeping; time keeping; formation of human resource policies and procedures; and administration of other human resources activities.
You will provide strategic direction, leadership, and management over HR and Payroll activities, including:
- Assisting agency managers in addressing performance management and staff management issues using principles of collaboration and problem solving.
- Developing and implementing long and short-term goals and objectives, policies, procedures, and program priorities related to human resource and payroll management.
- Overseeing process for dispute and allegation investigations and making recommendations regarding further action.
- Meeting with union officials, managers, and employees to resolve issues before they become formal grievances, or to negotiate resolution to grievances; conducting pre-dismissal hearings; and testifying at arbitrations, ERB hearings, and trials.
- Participating in collective bargaining negotiations.
- Engaging with the Oregon Department of Justice on policy matters.
- Implementing and using problem solving processes to improve effectiveness and efficiency of the department’s deliverables by evaluating the quality of program activities through reports and/or statistical data provided by program and agency staff.
Desired Attributes/Skills:
If you have these qualities, let us know! Candidates who are most competitive will reflect the following:
- Demonstrated commitment to promoting and enhancing diversity; proven experience developing and implementing diversity, equity, and inclusion initiatives.
- Knowledge of the principles and practices of human resources and payroll management, including benefits administration, talent management, risk management, labor relations, classification and compensation, compliance, HRIS database management, leave of absence administration, employee relations, payroll processing, and performance management.
- Human Resources experience in a union environment; experience as management’s representative in collective bargaining negotiations, arbitrations, grievances, and other employee-employer relations activities.
- Experience assisting managers in creating work improvement plans, communications for expectations, and plans for training and career development.
- Human Resources and/or payroll experience in the public sector.
- Experience in strategic planning, plan implementation, succession planning, and change management; champions process improvement.
- Well-versed in ADA/interactive process, FMLA/OFLA, EEO compliance, and FLSA; ability to interpret and apply Federal, State, and Local laws, regulations, and policies.
- Ability to interpret agency policy in developing communications strategies and plans and responding to emergency needs.
- Excellent verbal and written communication skills and interpersonal skills; ability to communicate clearly and effectively in stressful situations.
- Ability to prioritize workload to meet changing priorities and deadlines.
Minimum Qualifications:
7 years of supervision, management, or progressively related experience, OR 4 years of related experience and a Bachelor’s degree in Human Resources or a related field of study.
Working Conditions:
Most work is performed in a professional office setting with multiple demands on time. There is frequent work under tight deadlines. Extended working hours will be needed during legislative sessions or emergencies. This position requires occasional travel on official State business for meetings, conferences, or public hearings that may include overnight stays. Meetings and public hearings are often held in the evenings requiring occasional irregular work hours.
How to Apply: (complete the application in full)
- External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
- Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this job aid for assistance.
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Help Your Application Rise to the Top!
Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your amazing skills and experience. Candidates whose training and/or experience most closely match the requirements and needs of the position and who attach all necessary documents will be eligible for an interview. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.). Please make sure your attributes and the minimum qualifications are clearly demonstrated in your application materials.
COVID-19 Vaccination Information:
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full vaccination or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here.
Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those later.
Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.
Work Authorization:
DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at madeline.ouye@deq.state.or.us or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.