Grant/Contracts Accounting Analyst 1 (Entry Level)
This position is an unclassified position in the Sponsored Program Accounting division of Accounting Services at LSU. The position is responsible for preparing required financial statements and fiscal reports on grants and contracts for the University currently totaling in excess of $100 million. Duties involve analyzing and classifying expenditures and interpreting the terms of grants, contracts, and cooperative agreements to determine allowability of expenditures and preparation of invoices to various agencies for reimbursement.
Job Responsibilities:
- 75% Prepares monthly, quarterly, and final invoices and financial reports on various sponsored project accounts. Audits cost sharing and grant expenditures for allowability, allocability, and timeliness. Reviews, interprets, applies state and federal laws and regulations concerning grants and contracts, such as U. S. Office of Management and Budget Uniform Guidance. Calculates monthly draws for several of the University’s letters of credit accounts. Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations. Compiles all inventory, patent and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents. Determines proper reporting requirements for grants, contracts, and cooperative agreements, such as special forms, expenditure allowance, travel regulations, closeout procedures, property disposition, and other special regulations.
- 10% Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper University or agency regulations and procedures.
- 10% Performs other job duties as assigned by the Director.
- 5% Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with University policy and federally negotiated rates. Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis. Realizes revenue and records expenditures to individual subsidiary accounts. Enters these transactions online using the General Ledger System (GLS). Approves departmental accounting entries online using GLS.
Minimum Qualifications:
Bachelor’s degree in Accounting or a closely related field; 24 hours of college accounting; 1+ years professional experience.
Preferred Qualifications:
Bachelor’s degree in Accounting; 1+ years professional experience. Experience in Workday, grants and contracts experiences; proven verbal, communication and organizational skills; detail oriented; proficiency in Microsoft Office Products; ability to communicate clearly and effectively through the use of the telephone, e-mail, an direct contact with individuals; proficiency in the use of 10 key adding machine by touch and have a high degree of speed an accuracy.
Physical Qualifications:
Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone and other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering date into the computer system; overtime may be required during the fiscal yearend process.