Human Resources Specialist III (Time and Labor Specialist)

TPWD - Human Resources Specialist III (Time and Labor Specialist) (00036592) 

Organization

: PARKS AND WILDLIFE DEPARTMENT 

Primary Location

: Texas-Austin 

Work Locations

: 

DW-TPWD Headquarters 

4200 Smith School Road 

 Austin 78744

Job

: Business and Financial Operations 

Employee Status

: Regular 

Schedule

: Full-time Standard Hours Per Week: 40.00 

Travel

: Yes, 5 % of the Time 

State Job Code: 1733  

Salary Admin Plan: B 

Grade: 19  

Salary (Pay Basis)

: 4,252.50 - 4,252.50 (Monthly) 

Number of Openings

: 1 

Overtime Status

: Exempt 

Job Posting

: Oct 3, 2023, 10:42:42 AM 

Closing Date

: Oct 17, 2023, 11:59:00 PM 

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE: 

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. 

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application.  Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Human Resources Assistant/Specialist I-VI

Army

42A, 79R, 79S, 79T, 79V, 42B, 42H, 70F, 420A

Human Resources Assistant/Specialist I-VI

Navy

NC, NCC, NCR, PS, YN, YNS, 120X, 168X, 641X, 741X

Human Resources Assistant/Specialist I-VI

Coast Guard

YN, PERS, RCM10, SEI11

Human Resources Assistant/Specialist I-VI

Marine Corps

0111, 0147, 0171, 4821, 8411, 8412, 8421, 8422, 0102, 0170, 4801, 4802, 4803, 4804, 4810, 8840

Human Resources Assistant/Specialist I-VI

Air Force

3F0X1, 3F3X1, 3F4X1, 3F5X1, 3G0X1, 8A100, 8R000, 8R200, 8R300, 38FX, 83R0, 87Q0, 99G0

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:  If you choose to claim military employment preference as outlined by the State of Texas, you must complete the TPWD Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1.     Veteran- DD214 showing honorable discharge.

2.     Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

3.     Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

4.     Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.

5.     Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit,  telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Melissa Barbato, (512) 389-8015

PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION:

Under the direction of the Human Resources (HR) Benefits and Personnel Services Manager, this position performs complex (journey-level) human resource management work to include ensuring the accuracy, integrity, and completeness of the payable time data gathered by the time and labor function in the Centralized Accounting and Payroll/Personnel System (CAPPS).  Tests the implementation of new system functions, database and program upgrades related to time & labor to assess effectiveness, identify issues, conduct problem-solving analysis and troubleshoot services.  Provides guidance and assistance to managers and employees in completing/submitting timecards, oversees trouble-shooting and problem-solving activities with these parties to resolve CAPPS issues.  Enters, adjusts and grants leaves to Department employees.  Generates queries to ensure agency compliance with state and federal laws and regulations.  Makes recommendations on Human Resources policy changes that may require corresponding functional changes or reporting changes in CAPPS.  Works under general supervision, with moderate latitude for the use of initiative and independent judgment.  Performs additional duties as assigned.  Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS:

Education:

Graduation from an accredited college or university with a Bachelor’s degree.

Experience:

Three years of full-time Human Resources experience;

Experience compiling and analyzing data, generating reports, and developing ad-hoc reports;

Experience working in an agency/company time and labor online system.

NOTE:  Experience may occur concurrently.

Licensure:       

Must possess or be able to obtain, within 30 days of employment, a valid State driver’s license.

NOTE:  Retention of position contingent upon obtaining and maintaining required license

ACCEPTABLE SUBSTITUTIONS:

Education:

One additional year of full-time Human Resources experience may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours.

PREFERRED QUALIFICATIONS:

Education:       

Graduation from an accredited college or university with a Bachelor’s degree in Business Administration or Human Resources closely related field.

Experience:

Experience administering and/or coordinating leave policies and practices;

Experience providing technical or customer support;

Hands-on working experience with Centralized Accounting and Payroll/Personnel System (CAPPS) HR/Payroll Module as a Super User.

Licensure:        

Current HRCI Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification OR SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of Human Resources related state and federal laws;

Knowledge of TPWD Human Resources related policies and procedures;

Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS);

Knowledge of CAPPS timekeeping system;

Knowledge of basic principles, practices and methods of administrative and organizational analysis;

Knowledge of basic principles and practices of accounting;

Knowledge of compensation time plans, scheduling assignments and processes, and time reporting practices;

Knowledge of basic principles and practices of system configuration rules and testing;

Knowledge of basic IT applications for managing databases, spreadsheets and word processing documents and Outlook applications;

Knowledge of organizational structure, division responsibilities and key staff;

Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems and customer satisfaction evaluation techniques;

Skill in effective verbal and written communication;

Skill in providing quality customer service in a courteous and professional manner;

Skill in effective interaction with staff at all levels of the department and other State agencies and organizations;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Skill in managing several projects simultaneously;

Skill in meeting deadlines;

Skill in using initiative in accomplishing tasks without direct supervision;

Skill in making presentations to small or large groups;

Skill in developing and managing databases;

Skill in using MS Word, Excel, PowerPoint and Outlook;

Skill in identifying system-wide solutions to problems;

Skill in managing multiple and changing priorities, workloads and projects;

Skill in performing detail oriented tasks;

Skill in conducting quality assurance reviews;

Skill in identifying, researching and compiling information;

Skill in preparing clear and concise reports and documentation;

Skill in knowing how to find information and identifying essential information;

Skill in interpreting, analyzing and explaining policies and procedures;

Skill in administering automatic timekeeping systems;

Skill in performing analysis related to researching and resolving issues;

Skill in performing multiple tasks in a fast-paced environment;

Skill in meeting deadlines;

Ability to work under stressful conditions;

Ability to maintain a mature attitude and use sound judgment when dealing with interpersonal conflict, deadlines, interruptions and in decision-making;

Ability to work as a member of a team;

Ability to work independently with little or no supervision;

Ability to maintain confidentiality and safeguard sensitive information;

Ability to report to work timely on a consistent basis in accordance with established schedule;

Ability to explain policies and procedures to staff and the general public;

Ability to train others on job tasks and procedures;

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday/alternative work schedule may be available;

This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval;

Required to work overtime as necessary;

Required to travel 5% with possible overnight stays;

May be required to operate a State vehicle;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER