Assistant Accounting Manager

Position Responsibilities and Job Functions

            Assist the Financial Manager in the following Functions--

• Maintain perpetual inventory system by correctly reporting production, sales, and receipt of raw materials. 
• Reconcile physical inventories with perpetual balances at outside storage facilities or internal distribution warehouses and production areas.
• Oversee the processing of weekly and administrative payroll for all plant personnel. 
• Maintain property system by determining asset cost and depreciation rate, life, and disposition of capital write-offs.
• Maintain closing week schedules with Corporate Processing and reconcile balance sheets with profit and loss.
• Manage the payment of vendor and inter-company invoices according to Company procedures and insure proper cash flow.
• Direct billing and collection of accounts receivables to insure cash flow and customer cooperation.
• Maintain accurate financial records.  Analyze financial statements to insure proper reporting of period results along with explanation and information for department heads.
• Conduct period and year-end closing, financial statement preparation and review and annual budgets.
• Financial advisor to Site Leader and staff.  Lead working capital initiative, complete year-end tax reports and annual consensus reports.
• Evaluate job performance on personnel reporting to Financial Manager.
• Miscellaneous
  • Verify claims and reserves on risk management.
  • Prepare input in corporate utility system based on readings and payment of invoices.
  • Prepare weekly profit estimates based on sales forecast and current plant and marketing activity.
  • Prepare various cost estimates on new products or package changes.  Also, outside sales are continually being analyzed for price quotations.
  • Request D&B reports for new customers and determine credit rating and vendor approvals.
  • Audit plant expense accounts and validate dollars spent and proof of expenditures.
  • Assist in bank reconciliation on payroll and local disbursement accounts.
  • Prepare yearly budgets on sales and profit and loss.
  • Make daily bank deposits to local depository account.
  • Approve all expenditures for mailroom and office supplies.
  • Cover mailroom duties when individuals are on vacation.
  • Serve as computer operator backup when operator is ill or on vacation.
  • Serve as the master security officer for the plant computer and access and passwords.  Change menu applications as needed.
  • Messenger service coordinator between Pontiac Foods and Corporate Office plus post office.