School Office Manager - K-12 - Polaris Expeditionary Learning School

Information specific to this position: 

Pay Range: $24.26 - $27.17  (min – 12% above min)/hr*

Hours/day: 8 hours

Work calendar days: 210 days

Duration of position: Ongoing 

Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, as well as other optional benefit elections. 

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SUMMARY: 

Responsible for the smooth and efficient management of the school administrative office and for providing administrative assistance to the principal, administrators, office, school staff, and students at an assigned elementary school. May guide and supervise the work of support staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of duties, percent of time and work year may vary based on department or building assignment. 

Description of Job Tasks

1. Perform financial duties, including reconciling and monitoring school-wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; reconcile phone and cell phone bills; order and inventory office supplies, equipment, and textbooks; process purchase orders, warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; submit job orders; prepare Employee Reports and other payroll/finance documents. 

2. Manage principal’s calendar, including scheduling meetings, observations, and appointments. Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee evaluations, and reports. Make travel arrangements as necessary. Maintain on-site employee personnel files and security and distribution of school building keys. 

3. Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate person as necessary. 

4. Provide first aid and administer student medications, adhering to District and state procedures, as needed. 

5. Monitor building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. May initiate crisis procedures in the administrator’s absence with direction from appropriate officials. 

6. May supervise support staff, including training, assigning and guiding work, assisting with interviewing, and contributing to evaluations. 

7. Report and monitor employee absences through absence system. Arrange for, monitor, and sign time cards for substitutes. 

8. Attend work and arrive in a timely manner. 

9. Maintain building rental calendar, telephone system, and building telephone tree. 

10. Serve on and attend various employee teams and attend all faculty meetings.

11. Process field trip requests. 

12. Assist with production of master school schedule. 

13. Assist in the organization of assessment testing and safety drills. 

14. Manage the School Choice selection process. 

15. Perform other duties as assigned. 

EDUCATION, EXPERIENCE, AND LICENSES: 

• High school diploma or equivalent 

• Specialized training beyond high school preferred 

• Five year of progressive related experience, including experience supervising support staff 

• Equivalent combination of education and experience acceptable 

• Criminal background check required for hire 

• Successful completion of First Aid and CPR, and Administering Medication in a School Setting (if not currently certified, successful completion must be done at earliest convenience after hire)

Questions regarding this position can be directed to talent@psdschools.org

Apply at https://psdschools.tedk12.com/hire/ViewJob.aspx?JobID=7959