Events Producer
Events Producer
Job ID: 272813
Location: Statesboro, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular
About Us
Join Our Team at Georgia Southern!
Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!
Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.
To learn more about Georgia Southern's Vision, Mission and Values please click here: https://president.georgiasouthern.edu/performance-excellence/mission-values/
Location
Statesboro Campus - Statesboro, GA
Department Information
Chief of Staff & External Affairs
Job Summary
The Events Producer will work with internal and external clients to assist with planning, coordinating, promoting, and executing special events for the university. The Events Producer will maintain and communicate the University's policies and procedures for events on-campus, and work with internal and external clients.
Responsibilities
• Oversee the Office of Special Events & Protocol website and ensure that all information on the site is up-to-date and accurate, including policies and procedures, contact information, and other important information pertaining to events
• Establishes, fosters, and maintains cooperative and professional relationships with sponsors, vendors, and other internal and external partners
• Assist in educating internal and external partners regarding protocol, event standards, etiquette, and related issues to enhance partnerships and improve special event outcomes
• Assist in effectively communicating event details to stakeholders involved with the production or execution of an event
• Perform administrative functions as assigned by the Vice President for External Affairs, Communications, and Strategic Initiatives; Chief of Staff to the President and the Associate Vice President for Corporate and Community Relations
• Coordinate and assist in coordinating university special events and/or initiatives for the President and President's Cabinet as well as high-level university events
• Troubleshoot scheduling conflicts and other issues as they arise
• Work collaboratively with the internal and external stakeholders to ensure each event is handled professionally and thoroughly from start to finish, including the planning stage as well as after-action billing and reporting
• Appropriately approve event requests and meeting space reservations, including classrooms, conference rooms, meeting rooms, and ballrooms, as well as athletic and other outdoor spaces
• Serve as a subject matter expert and resource for all policies and procedures pertaining to hosting events at Georgia Southern University, including, but not limited to minors on-campus, alcohol use, security, parking, and space utilization
• Work with business services and other university partners to ensure accurate and timely billing
• Evaluate services to ensure quality and client satisfaction
• Recruit and hire student assistants as needed
Required Qualifications
Educational Requirements
• Bachelor's Degree in Communications, Public Relations, Logistics or related field
Required Experience
• Two (2) or more years of experience in event planning
• Two (2) or more years of supervisory experience
Preferred Qualifications
Preferred Educational Qualifications
• Master's Degree in Communications, Public Relations, Logistics or related field
Preferred Experience
• Three (3) or more years of experience working in event planning, specifically in higher education
Proposed Salary
$50,000 - $60,000
This is an exempt position paid on a monthly basis.
Required Documents to Attach
• Resume
• Cover Letter
• Two (2) Professional References
Knowledge, Skills, & Abilities
ABILITIES
• Consistently exhibit engaging customer service
• Ability to support various constituencies served by the University
• Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
• Ability to plan and coordinate events
• Ability to adapt to new software programs
KNOWLEDGE
• Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success
• Knowledge of best practices for event management, with the ability to communicate them to faculty, staff, students, and the public
• Familiarity with event planning and registration software
SKILLS
• Effective communication (verbal and written), organizational and human relations skills
• Excellent time-management, detail orientation and problem-solving skills
• Strong leadership skills
Apply Before Date
June 14, 2024
Application review may begin on June 3 2024.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at mailto:hrservice@georgiasouthern.edu?subject=Job%20Opening%20Questions.
For technical support, please call the Shared Services Center at (877) 251-2644 or mailto:oneusgsupport@usg.edu?subject=Job%20Opening%20Questions.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Legally authorized to work in the United States for the duration of employment without assistance from the University.
Must be able to perform duties and responsibilities with or without reasonable accommodation.
Georgia Southern University is a Tobacco and Smoke-Free Community.
Proof of valid driver's license upon hire and throughout employment
Equal Employment Opportunity
Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.
Other Information
• This is a supervisory position.
• This position does not have any financial responsibilities.
• This position will be required to drive.
• This role is not considered a position of trust.
• This position may travel 1% - 24% of the time
Background Check
• Standard + Education & DMV
To apply, visit https://apptrkr.com/5288424
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