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Accounts Payable Associate

Greene, Tweed
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Essential Duties/Responsibilities:

  • Vendor Invoice Processing:

Receipt and review of incoming vendor invoices through XSuite, SAP S/4HANA, SAP ECC, and Vertex systems.

Obtaining required invoice approvals and account coding for all non-PO vendor invoices.

Data entry of PO and non-PO invoices into SAP S/4HANA/SAP ECC, ensuring accuracy and compliance with company policies.

  • Vendor Disbursements:

Process weekly vendor disbursements through SAP S/4HANA/SAP ECC to ensure vendors are paid according to agreed payment terms.

Posting of all manual vendor payments in SAP S/4HANA/SAP ECC to provide an audit trail and satisfy tax reporting requirements.

Expedite disbursements for special requests, COD deliveries, and take advantage of vendor discounts offered for early payments.

  • Administration and Record Keeping:

Review vendor statements, resolve discrepancies, and act as a liaison between buyers and vendors using XSuite workflow tools until resolution.

Maintain an organized filing system for later retrieval and audit purposes.

  • Audit, Tax, and Analysis Reporting:

Provide support and documentation for audit test sampling, internal controls, and process memos as required by auditors (e.g., KPMG).

Prepare 1099 reporting for IRS calendar year filings.

Provide vendor analysis and reporting as requested using SAP S/4HANA/SAP ECC and Vertex data.

Required Minimum Qualifications:

  • Education/Certifications:
    High School Diploma required; preference for candidates with an AS/BS degree in Accounting, Finance, or related fields.
  • Skills & Experience:
    • Basic knowledge of accounting principles, particularly AP policies & procedures.
    • 2+ years of Accounts Payable experience preferred.
    • Strong attention to detail and ability to follow standardized processes.
    • Experience with XSuite, SAP S/4HANA, SAP ECC, and Vertex highly preferred.
    • Strong written and verbal communication skills.
    • Ability to identify problems and take corrective action.
    • Ability to work independently, escalating issues when necessary.
    • Basic proficiency in MS Word and Excel required.