You are viewing a preview of this job. Log in or register to view more details about this job.
Email

To provide office assistance,  administrative support, and/or technology support in an assigned area.

Salary Schedule: Local Salary Schedule (L) Non-exempt (19-hours/week) The compensation varies based on administrative or technical scope of work:
Administrative Departments - $15/hour
Technical/Technology Offices - $18/hour

Essential Duties and Responsibilities

 

  1. Perform general clerical duties including, but not limited to, keyboarding, filing, copying, note-taking, transcribing, ordering inventory and supplies, and other office operations.
  2. Provide optimal customer service and serve as the receptionist for the department.
  3. Receive and direct incoming telephone calls and visitors.
  4. Process and distribute mail, etc.
  5. Prepare documents and create requisitions.
  6. Assist the supervisor with administrative support as assigned per division.
  7. Assist in planning and organizing department events.
  8. Maintain and safeguard the confidentiality of documents, general files, student records, etc.
  9. If employed in the Information Technology Department – may be required to assist with IT help desk, installation of software/systems, other duties commensurate with entry-level IT support, etc.
  10. If employed in the Public Relations Department – may be required to assist with marketing, photography, and public relations functions commensurate with the role.
  11. Perform other job-related duties as assigned by the appropriate administrator/supervisor.


The Office Assistant (part-time) may be expected to work a flexible schedule which may include day, evening, night, and weekend hours. Applicant will not permitted to work in excess of 19 hours per week without the approval of senior executive administration.  This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor.

 

Qualifications

 

  1. High School Diploma or GED; Associate degree or higher is preferred
  2. At least one year working in a fast-paced office setting (experience in a college setting is preferred)
  3. Proficient in Microsoft Word, Excel, and Outlook (A skills test may be administered)
  4. Experience using Ellucian software or similar software is preferred


OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
 

  • Must have effective oral and written communication skills
  • Must have the ability to multi-task, prioritize and good time-management
  • Must have the ability to resolve issues associated with the work
  • Must be detailed oriented and possess good organizational skills
  • Must be flexible and adaptable
  • Must have an orientation for people and the ability to work with the public
  • Must be able to work under pressure, deadlines and deal with stress
  • Must be able to work a flexible schedule
  • Experience with Ellucian Banner 9 or other Enterprise Resource Planning software is preferred.

PHYSICAL DEMANDS –STRENGTH RATING
 

  • Must be able to sit or stand for prolonged periods
  • Must be to navigate throughout the institution to various departments
  • Must meet the physical demands associated with the work, with or without assistance.



 

 

Application Procedures/Additional Information

 

Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at humanresources@lawsonstate.edu. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.

A complete application packet consists of:

  • An Online application
  • A current resume
  • A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.  (If applicable) 

If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. 

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request. 

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.