Procurement Specialist

The City of Wentzville is seeking a detail-oriented and proactive Procurement Specialist to support City departments by soliciting goods and services through cost-effective, fair methods that promote open competition, transparency, and compliance with all applicable laws and policies. This role requires a high degree of independent judgment and expertise in procurement processes.

Essential Job Duties

• Provide respectful, professional, positive service in all interactions between co-workers, internal external customers, community members, and the public at large.
• Maintain a positive and productive environment ensuring compliance with policies, procedures, goals and objectives of the City, Department and Division.
• Collaborate with various departments to develop adequate specifications, scope of work, and proper descriptions of any needed commodity or service. Select appropriate type of bid/contract and schedule to deliver maximum advantage.
• Develop any necessary solicitation document, including Invitation for Bid, Request for Quotation, Request for Proposal, Request for Qualifications, and contracts with standard and additional terms and condition.
• Schedule and manage contracts through need identification, pre-bidding, pre-contract, post-award, performance, and close out. Renew or rebid current contracts that will expire.
• Conduct solicitations, including pre-bid meetings; serving as a point of contact for bid inquiries; perform bid openings; analyze bids/proposals received and process accordingly; review that department’s evaluation and recommendation for compliance with Procurement policy.
• Research a variety of issues such as legal terms and conditions, regulatory laws, and issues and formulates a plan on utilizing and following requirements with guidance from Procurement Superintendent.
• Review vendor contract or develop City contract that includes performance requirements, termination clauses, payment terms, insurance and bonding requirements, prevailing wage, and general conditions. Include all necessary contract attachments.
• Review and approve designated requisitions for compliance with Procurement Policy; process all Purchase Orders.   Serve as backup to process requisitions into purchase orders and distribute accordingly.
• Administer the Procurement Credit Card (Procard) Program including employee assistance and training.
• Provide guidance and training to staff regarding Procurement Policy, procurement procedures, procurement credit card use and policy, and electronic requisition/purchase order procedures.
• Serve as backup on surplus property activities, including verifying asset information, forwarding documents for approval, conducting online auctions, and providing information to the end user, coordinating pick up of items, and processing paperwork.
• Maintain records of all City vehicle titles. Apply for titles on all newly purchased City vehicles and process accordingly; renew all expiring confidential license plates.
• Assist in maintaining files by scanning, routing and filing documents, administering contracts post-award, seeking guidance on contractual issues, and tracking contract renewals
• Provide recommendations on bids/contracts to Procurement Superintendent.
• Update report data and generate various reports, as needed.
• Make modifications to processes to enhance departmental performance.
• Perform the job safely and in compliance with safety policies and procedures

The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental, employer-paid life insurance, long-term disability, a retirement pension, 13 paid holidays, five personal days, vacation time, sick time, tuition reimbursement, an employee assistance program, a discounted recreation center membership and much more.

This job posting will remain open until filled.