Administrative Assistant - Student Development

Under the direction of the Vice President of Student Development, performs administrative and clerical functions for the vice president and provides support for other units/staff members in the division as needed. 

Essential Duties and Responsibilities: 
 

• Answers phone calls, takes messages, provides general information and answers basic questions.
• Responds to requests for information; routes inquiries to appropriate office or individual; follows up on actions as directed.
• Prepares and edits internal/external documents and special reports as needed.
• Schedules meetings/appointments and reserves rooms/meeting locations.
• Compiles meeting agendas and materials, and takes meeting minutes.
• Assists with preparation and setup/breakdown for meetings and events.
• Submits work orders; completes requisitions; enters orders in e-procurement.
• Coordinates travel and completes forms for approvals and reimbursements.
• Completes tasks for registration, graduation, and other events.
• Provides backup support for other administrative units in Student Development.
• Serves on institutional committees.

Qualifications: 
 

Knowledge of:

• Communication and data management systems
• Computer systems and related software programs, including spreadsheets, database, and word processing
• College programs, policies, and procedures
• Family Educational Rights and Privacy Act (FERPA)

Ability to:

• Communicate effectively (written and verbal) in a variety of settings, with people from diverse backgrounds, educational levels, and age groups.
• Operate a PC, mobile devices, and related software. Use Microsoft Office (word processing, database, presentation, spreadsheets), and relevant applications or internet-based platforms.
• Provide accurate and appropriate information to students, employees and visitors.
• Establish and maintain effective interactions with students, faculty, administrators, coworkers, and the public.
• Prioritize and complete projects and repetitive tasks with attention to detail and accuracy.
• Maintain confidentiality of information and records

College-wide Expectations:

WCC places a high value on creating an engaged, collaborative campus environment; therefore, employees are required to complete their work hours in person on WCC’s campus.  By working on campus and in person, employees have greater opportunities to engage with students and co-workers, attend on-site meetings and presentations, recruit students, and support local business and industry partners.

Education and Experience: 
 

• Associate degree in Office Administration, Business, or relevant field – required
• One year of administrative experience in a professional setting – preferred

Wilson Community College is an Equal Opportunity Employer. In accordance with the ADA, if you require a reasonable accommodation to apply for this position, please notify the Human Resources Office.