Accounting Specialist

Job Title: Accounting Specialist

Salary: Commensurate with education and experience and within budget constraints.

Education: Associate degree preferred OR high school diploma combined with relevant work experience

Experience: Two years’ experience in related field

Location: Hybrid – This position works a combination of remote work, offsite work and in office work.  Schedule determined by management and in accordance with personnel policies. 

Requirements:

• Has excellent interpersonal, oral, and written communication skills
• Prioritizes organization, accuracy and attention to detail
• Possesses advanced computer literacy, including but not limited to Microsoft Office systems
• Ability to handle multiple responsibilities and meet deadlines
• Committed to working in a team environment and taking ownership of new tasks as needed
• The Senior Alliance is a non-profit 501c(3) where philanthropy on behalf of the agency is a requirement of all employees
• Perform job functions with ethics, honesty, and integrity

General Job Description:

• Works to ensure accurate and timely processing and payment of bills to the organization’s vendors
• Assist Fiscal Management with meeting various financial reporting deadlines while adhering to financial controls
• Aid and assist in vendor contracts, vendor assessments, and other duties as assigned
• Travel to vendor locations to do on site assessments when needed

Physical Requirements:

• Must be able to work in an office environment
• Must be able to lift and carry up to 30 pounds occasionally
• Must be able to travel to vendor locations as needed for on site assessments

Duties:

• Review and process monthly billing and cash requests from vendors in the payables system
• Enter invoices and payment adjustments in accounting software
• Compare approved bills and payments entered in accounting software
• Track progress of the spending of awards given to subcontractors
• Investigate and resolve outstanding claims and billing issues from various payer sources
• Assist management in the preparation and presentation of accurate financial statements, analysis and reports
• Prepare detailed general ledger account and billing activity reconciliations
• Collaborate with compliance department for vendor monitoring and billing issues
• Review vendor documentation submitted as part of the vendor annual assessment
• Follow-up with vendors to obtain missing assessment or other contract compliance supporting documentation
• Assist compliance department with developing vendor corrective action plans
• Assist management in the preparation of supporting schedules per audit requests
• Reconcile outstanding claims from various payers
• Assist with ordering, inventory, and maintenance of office supplies
• Gather and process information needed to complete medical insurance claims using various HIPAA compliant forms and systems
• Other duties as assigned