Engineering and Procurement Coordinator

What makes an Engineering and Procurement Coordinator with McKibbon?

As a key member of the McKibbon Corporate team, the Engineering & Procurement Coordinator will provide administrative support for McKibbon’s facility maintenance and purchasing departments, assisting with strategy development, analysis, selection, negotiation, and ongoing relationship management of our suppliers.

The Engineering & Procurement Coordinator supports corporate sourcing and procurement for engineering, hotel operations, and third-party services. This role focuses on supplier management and serves as a key liaison between corporate leadership, property staff, asset management and vendors. The position directly assists the Corporate Engineering Team—including the VP, four Regional Directors, and three Support Managers—with tasks such as CapEx processing, asset manager communication, business calendar and travel coordination, SOP development, and maintenance reporting. Strong attention to detail is essential for data entry and trend analysis as well as providing the highest standard of customer service while embodying McKibbon’s Guiding Principles. 

A Day in the Life:

• Coordinating clerical, project and administrative procedures within both the Engineering and Procurement Departments.
• Communicating regularly with RDOEs and Owner Asset managers regarding CapEx requests, documentation, and processes.
• Data entry into multiple systems for purchasing and supply chain.
• Fielding purchasing inquiries/needs of our hotels and assuring that purchases meet quantity and quality specifications.
• Organizing and analyzing vendor spend; assisting with periodic GPO reporting to General Managers and Regional Vice Presidents of Operations.
• Running Maintenance reports as well as performing trend analysis.
• Communicating vendor participation, news, performance and improvement opportunities to General Managers and Regional Vice Presidents of Operations.
• Soliciting pricing from vendors for maintenance, operating supplies & equipment, and other major projects; corresponding with vendors regarding pricing, delivery of needed materials, parts, and assisting in setting up credit for new vendors.
• Maintaining contacts and emails for our vendor network.
• Coordinating and scheduling ENGR training events and meetings with potential vendors and known contractors.
• Setting up and/or conducting meetings for department (standards, safety training, etc.); assisting with maintaining vendor trainings.
• Coordinating vendor activities related to regional meetings and conferences.
• Embrace McKibbon’s Guiding Principles: Think Bigger, Love Your Community, Do the Right Thing, Support Each Other, Make a Lasting Impression.

Requirements:

• 2-4 years of previous administrative experience
• Possess strong organizational skills
• Must be detail oriented with the ability to prioritize
• Excellent written and verbal communication skills
• Natural ability to build a professional network with excellent relationship skills
• Ability to be analytical, employing problem solving skills when necessary
• A self-starter with the ability to work as an individual, as well as part of a team
• Strong computer acumen including Microsoft Office products
• Experience handling confidential information

Ideal Skills & Qualities:

• Knowledge of sourcing and vendor management
• Knowledge of hotel operations, specifically inventory, maintenance and maintenance management systems such as QUORE, HotSOS, or Maximo
• High-energy, self-motivated with a desire to excel in a multi-stakeholder environment
• Willingness to go above and beyond what is requested
• Experience working with C-Level leadership