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Part-Time Accounting Clerk/Office Associate

City of Willoughby
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PART TIME ACCOUNTING CLERK/OFFICE ASSOCIATE

FINANCE DEPARTMENT

 

The City of Willoughby is seeking an exceptional individual for the position of Part-Time Accounting Clerk/Office Associate to provide accounting services and clerical support in our Finance department. The person in this position would be responsible for the accuracy and timeliness of this reporting; attention to detail is a must.    

 

This is a part-time position that will report to the Director of Finance.  The office hours are Monday – Friday, 8:00am – 4:30pm. This position will work 20-30 hours per week during these days and times.  The successful candidate must possess knowledge of the general process, policies and procedures concerning fiscal control/processing operations, computer operations, data processing methods, information storage and retrieval techniques and bookkeeping and record-keeping practices; a High School diploma or equivalent and ideally will have two or more years of clerical/accounting experience in an office environment or an equivalent combination of education and experience to provide sufficient evidence of successful performance of the essential duties of the job. 

 

Candidates must possess strong customer service, administrative and organizational skills and have a working knowledge of the MS Office Suite, specifically Word, Excel and Outlook. Interested candidates should send a resume along with a salary history to Human Resources Department, Willoughby City Hall, 1 Public Square, Willoughby, OH 44094 or HRjobs@willoughbyohio.com by May 31, 2025. Refer to http://willoughbyohio.com/government/employment/ for more details

 

AN EQUAL OPPORTUNITY EMPLOYER

 

PART TIME ACCOUNTING CLERK/OFFICE ASSOCIATE 

FINANCE DEPARTMENT

 

RESPONSIBILITY:  Under supervision, performs general clerical/office/accounting service activities to assist the Department in administering programs and services offered to the community and to provide general clerical support to the activities of managerial and/or professional staff.  In addition, would be assisting staff with review, preparation, organization and filing of source documents pertaining to all accounting records.  Analyzes financial transactions and performs other duties as assigned.

 

EXAMPLES OF DUTIES: (These are examples only.  Any employee may be required to perform duties in an emergency or for short periods of time when substituting for another worker who is on authorized leave without any change in title or rate of pay.)

 

Processes forms, applications, and other documents by reviewing completed forms for completeness, verifying information, performing necessary calculation, coding and entering data into computer system and issuing permits as appropriate. Completes necessary reports as required by Local, State and Federal regulations.

 

Assign and/or prepare purchase orders, handle all aspects of Accounts Receivable (miscellaneous, special assessments, etc.). 

 

Organize Accounts Payable and prepare and input data to computer. Prepare and input data for capital assets including monitoring for additions. 

 

Prepare deposits and daily receipts for entry review and signature as well as journal entries. All aspects of payroll (entry, processing and required reporting). Reconcile payroll and other bank accounts as required.

 

Performs cashiering duties daily; accepts payment in person or through the mail, or electronically, records amount received in proper account and issues receipt.  Balances cash received with receipts and may prepare bank deposit.

 

Performs basic clerical functions such as photocopying materials, filing documents, answering the phones and sorting and distributing mail. Act as a back-up to the front desk reception area when deemed necessary.

 

Performs other duties of a similar nature or level.

 

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of general clerical/office practices and procedures including basic office work-flow procedures.
  • Capable of data processing methods, information storage and retrieval techniques.
  • Knowledge of common practices and procedures of processing and disseminating information and supporting documentation.
  • Proficient in spoken and written English language to process mail, file documents, etc.
  • Experienced in clerical/office functions such as typing/data entry, filing, answering telephones.
  • Familiar with the operation of basic office equipment and machines, computer terminals, typewriter, copy machines, adding machines, etc.
  • Skill in basic mathematical computations as well as data-gathering and compilation.
  • Possess communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  • Capable of being self-sufficient and follow through on assignments with minimal direction and able to make simple decisions independently. 

 

MINIMUM TRAINING AND EXPERIENCE REQUIREMENTS 

High school diploma or its equivalent (G.E.D.) or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

 

PROBATIONARY PERIOD:  One Year

 

SERVES AT THE PLEASURE OF THE MAYOR